Module 4: Implement the Plan

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1. Slide 1

   Module 4

   • Implement the Plan
   • Planning for Emergencies
   • For Small Business –
2. Slide 2

   Module 4 Objectives

   • Describe ways to integrate the plan into business operations.
   • Recognize basic considerations for developing a training plan and conducting effective training.
   • Recognize issues when conducting a formal audit of the plan.
   • Identify resources to help in completing sections of a plan.
   • Demonstrate an understanding of Step 4 by responding to questions posed at critical decision points in a case study.
   • Identify 2 actions related to Step 4 to implement at your workplace, as well as potential barriers.
3. Slide 3

   Step 4: The Emergency Planning Process

   • Step 4
   • Implement the Plan
   • Step 3
   • Develop the Plan
   • Step 1
   • Get Started –
   • Establish a Planning Team
   • Step 2
   • Analyze
   • Capabilities, Risks, &
   • Vulnerabilities
4. Slide 4

   Basic Components of the Emergency Plan

   • Is the corporate culture of your business supportive of emergency planning? How supportive?
   • Emergency planning must become part of the corporate culture. Look for opportunities to:
   • Build awareness.
   • Educate and train personnel.
   • Test procedures.
   • Involve all levels of management, departments, and community.
   • Make emergency management part of what personnel do on a daily basis.
5. Slide 5

   Activity: Integrating the Plan in Business Operations

   • 1. In pairs, discuss/identify behaviors that show evidence that each aspect of emergency planning was accomplished in business operations.
   • 2. Take notes in the space provided.
   • 3. Be prepared to share your responses in a large group.
6. Slide 6

   Conduct Training

   • Everyone who works at or visits the facility requires some form of emergency training, such as:
   • Periodic employee discussion sessions to review procedures.
   • Technical training in equipment use for emergency responders.
   • Evacuation drills.
   • Full-scale exercises.
7. Slide 7

   Planning Considerations

   • Determine for a 12 month period:
   • Who will be trained?
   • Who will do the training?
   • What training activities will be used?
   • When/where will each session take place?
   • How will sessions be evaluated and documented?
8. Slide 8

   Planning Considerations (continued)

   • Use a training drills/exercises chart to schedule training.
   • Consider how to involve community responders in training.
   • Conduct reviews after each training activity.
9. Slide 9

   Training Activities

   • Orientation & Education
   • Session
   • Tabletop Exercise
   • Walk-Through Drill
   • Functional Drills
   • Evacuation Drills
   • Full-Scale Exercise
   • How have you used types of training activities in your emergency planning efforts? What worked well? What did not work well?
10. Slide 10

    Employee Training

    • Roles and responsibilities
    • Threats, hazards, protective actions
    • Notification, warning, communications procedures
    • Means for locating family members
    • Response procedures
    • Evacuation, shelter, accountability procedures
    • Location/use of common emergency equipment
    • Emergency shutdown procedures
11. Slide 11

    Evaluate & Modify the Plan

    • Conduct a formal audit of entire plan at least once a year.
    • In addition to a yearly audit, evaluate, and modify the plan:
    • After each training drill or exercise.
    • After each emergency.
    • When personnel or their responsibilities change.
    • When the layout or design of the facility changes.
    • When policies or procedures change.
    • Remember to brief personnel on changes to the plan.
12. Slide 12

    Emergency Plan Templates & Resources

    • 1. Review a section(s) of an emergency plan template related to information in this module.
    • 2. Identify additional internal and external resources that may help you complete section(s) of your plan upon return to your business.
13. Slide 13

    Case Study: Emergency Planning

    • 1. Break into small work groups with guidance from your facilitator.
    • 2. In groups, discuss and answer questions that follow the case study. Take notes.
    • 3. Share responses with the large group.
14. Slide 14

    Activity: Priority Actions for Your Business

    • 1. Identify 2 actions to take upon return to your business. Select from actions listed or come up with your own.
    • 2. Identify potential barriers you might encounter in taking the actions.
    • 3. List ideas for overcoming barriers you identified.