Safety Inspection Procedure

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1. Slide 1

   Safety

   • Inspection Procedure
2. Slide 2

   Overview

   • Workplace Inspections
   • Post-Inspection
   • Inspection
   • Requirements
3. Slide 3

   Inspection

   • Process & Goals
   • Create a better understanding of the inspection process.
   • Learn how to identify safety hazards.
   • Learn how to control identified hazards.
4. Slide 4

   Inspection

   • Workplace Hazards
   • Did you Know?
   • Hazards
   • Death
   • Injury
   • Damage to equipment
5. Slide 5

   Inspection

   • Identifying and Evaluating Potential Hazards
   • Purpose
   • Inspection of work areas and audits of safety programs are tools that can be used to identify problems and hazards before these conditions result in accidents or injuries.
   • Audits also help to identify the effectiveness of safety program management and can be used as a guide to assure regulatory compliance and a safe workplace.
6. Slide 6

   Inspection

   • Types of Inspections
   • Special Function
   • Inspections
   • Formal Inspections
   • Daily/Weekly Inspections
7. Slide 7

   Inspection Requirements

   • Frequency
   • Guidelines depend on several factors
   • Frequency of planned formal inspections
   • Number, size, and potential risk of different work operations or equipment
   • Team building/employee involvement/safety committee activities
   • Number of shifts; the activity of each shift may vary
8. Slide 8

   Inspection Requirements

   • Frequency
   • Guidelines depend on several factors, contin.
   • Number of hours worked by the team
   • Introduction of new processes, equipment, or workers
   • Historical patterns of at-risk activity
   • Past incidents/near-miss records
9. Slide 9

   Inspection

   • Types/ Frequency of Inspections
   • Supervisor/ Mgt Daily Walk-through
   • Undocumented inspection made daily prior to startup and shift change to ensure the facility and equipment are in safe conditions. All noted unsafe areas are placed in a safe condition prior to Employees working in the area.
10. Slide 10

    Inspection

    • Types/Frequency of Inspections
    • Weekly Supervisor Inspections
    • Conducted and recorded with an employee.
    • Ensures current hazard controls are still effective, equipment is in safe condition, and safe work practices are in use.
    • Discrepancies are listed and recorded on work orders for correction.
    • Inspection sheet is forwarded to Safety Manager for review and to track corrections.
11. Slide 11

    Inspection

    • Types/ Frequency of Inspections
    • Monthly Safety Committee Inspection
    • Safety Committee tours the entire facility with the Safety Manager.
    • Ensures Safety Committee Members are familiar with all areas of the operation.
    • Record of problem areas, committee recommendations, and deficiencies will be recorded and provided to management
12. Slide 12

    Inspection

    • Types/Frequency of Inspections
    • Equipment
    • Daily, prior to use:
    • All construction equipment
    • Respirator Inspections
    • (before/after use)
    • Hand tools
    • Scaffolding
    • Monthly:
    • Sprinkler Inspection
    • Emergency Lighting Test
    • Fire Extinguisher Inspections
    • Safety Equipment Inventories
    • Emergency Lighting 90 Min. Test
    • Check regularly (daily, weekly, monthly, annually): Boiler
13. Slide 13

    Inspection

    • Safety Audits
    • The following shall be conducted annually:
    • Accident Prevention
    • Asbestos Controls
    • Fire Prevention
    • Boiler Safety
    • Material Handling
    • Bloodborne Pathogens
    • Flammable Material Storage
    • Contractor Safety
    • Lockout-Tagout
    • Electrical Safety
    • Hazard Communication
    • Tool Safety
    • Personal Protective Equipment
    • Hot Work
    • Confined Space Entry
    • Respiratory Protection
14. Slide 14

    Inspection

    • Report Immediately
    • It is every employees’ responsibility to be on the lookout for possible hazards.
    • Slippery floors and walkways / open holes in floors
    • Tripping hazards, i.e. hose links, piping, extension cords, etc.
    • Missing/inoperative entrance and exit signs and lighting
    • Poorly lit stairs
    • Loose handrails or guard rails
    • Open, loose or broken windows
    • Dangerously piled supplies or equipment
    • Unlocked doors and gates
15. Slide 15

    Inspection

    • Report Immediately
    • It is every employees’ responsibility to be on the lookout for possible hazards.
    • Electrical equipment left operating, frayed cords
    • Panel doors left open, blocked access to electrical panels
    • Leaks of steam, water, oil other liquids; roof leaks
    • Blocked aisles; blocked fire doors
    • Blocked fire extinguishers, sprinkler heads,
    • Evidence of smoking in non-smoking areas
    • Evidence of any equipment running hot or overheating
    • Safety devices not operating properly – Warning Signs Not In Place
    • Machine, power transmission, or drive guards missing, damaged, loose or improperly placed
16. Slide 16

    Inspection

    • I nspect ions help t o:
    • Maintain a safe work environment
    • Control unsafe acts and conditions
    • Ensure operational efficiency
17. Slide 17

    Inspection

    • What to Inspect?
    • The entire workplace
    • Interior & exterior work environments.
18. Slide 18

    Inspection

    • Checklist Categories
    • Building Safety
    • Electrical
    • Safety
    • Office Safety
    • Emergency Equipment
    • Fire Safety
    • Storage Methods
19. Slide 19

    Inspection

    • What to look for
    • Indoor air quality
    • NFPA- Life Safety 101 Compliance
    • Housekeeping practices
20. Slide 20

    Inspection

    • More of What to Look for…
    • Equipment operation and maintenance practices
    • Unsafe conditions
    • Unsafe acts (practices)
21. Slide 21

    Inspection

    • Responsibilities
    • Management
    • Supervisors
    • Design and schedule audit and inspection procedures for all work areas, processes, and procedures.
    • Conduct routine audits and inspections
    • Ensure audits are conducted by employees who understand the safety program and policies
    • Conduct informal daily safety inspections and ensure all unsafe conditions are corrected
    • Conduct documented weekly inspections and ensure all unsafe conditions are corrected
22. Slide 22

    Inspection

    • Who Can Conduct Inspections
    • Employees
    • Supervisors
    • Safety Coordinators
    • Management
    • Safety Committee Members
    • Outside Vendors/insurance companies
23. Slide 23

    Inspection

    • Written Inspection
    • Include in operational safety plan/manual
    • Include procedures to identify & correct hazards
    • Cover “good” housekeeping
24. Slide 24

    Inspection

    • Emergency Equipment
25. Slide 25

    Inspection

    • Can you…
    • SPOT
    • THE HAZARD?!?
26. Slide 26

    Inspection

    • Office Safety: Potential Hazards
27. Slide 27
    • Tripping hazard
28. Slide 28

    Uncovered florescent light

29. Slide 29

    Containers of hazardous materials

30. Slide 30

    Hazards include…

31. Slide 31
    • Water stained ceiling tile
32. Slide 32

    Poor Housekeeping

33. Slide 33
    • Dirty Air Vent
34. Slide 34

    Inspection

    • Electrical Safety
35. Slide 35

    Inspection

    • Building Safety
36. Slide 36

    Post-Inspection

    • Your inspection is complete; now what?
37. Slide 37

    Post-Inspection

    • Document Findings
    • Unsafe
    • Conditions
    • Unsafe Acts
    • Document
38. Slide 38

    Post-Inspection

    • Address Findings
    • Safety deficiencies found during audits and inspections should be corrected as soon as possible.
    • Documentation of corrections should be made on the audit or inspection sheet.
    • Conditions that present a hazards are to be corrected or controlled immediately.
39. Slide 39

    Post-Inspection

    • Implementing Controls
    • Engineering
    • Controls
    • Administrative Controls
    • Protective
    • Equipment
40. Slide 40

    Post-Inspection

    • Document Your Findings
    • Document your corrective action
    • Document your controls
41. Slide 41

    Post-Inspection

    • The “Inspection Effect”
    • Increased employee engagement
    • Encourages employees
    • Reinforces importance of safety & management’s commitment
42. Slide 42

    Inspection Requirements

    • Documentation
    • Checklists/Written Documentation
    • Should be:
    • Systematic
    • Site-specific
    • Revise as needed
    • Should include:
    • Person & Date
    • Concerns Identified
    • Corrective Action
    • Building/Area inspected
43. Slide 43

    Inspection Requirements

    • Hazard Control Logs
    • Location
    • Posted in the workplace, accessible to ALL employees
    • Purpose
    • For employees to “report” unsafe conditions
44. Slide 44

    Inspection Requirements

    • Hazard Control Logs
    • Implementation
    • Train employees
    • Review routinely
    • Maintain on file at least three years.
45. Slide 45

    Inspection Requirements

    • Hazard Control Log Responsibilities
    • Duties for Supervisor or Loss Prevention Rep
    • Checks HCL
    • Takes temporary control
    • Reports to next level, if uncontrolled
46. Slide 46

    Inspection Requirements

    • Hazard Control Log
    • Effective
    • Appropriate
    • Timely
    • Corrective
    • Action
47. Slide 47

    Inspection Requirements

    • Record-keeping
    • Keep all for 3 years minimum
    • Inspection Checklists
    • Hazard Control Logs
    • State Fire Marshal Reports
48. Slide 48

    Questions?

49. Slide 49

    OSHA Disclaimer

    • This material was produced under grant SH29640SH6 from the Occupational Safety and Health Administration, U.S. Department of Labor. It does not necessarily reflect the views or policies of the U.S. Department of Labor, nor does mention of trade names, commercial products, or organizations imply endorsement by the U.S. Government.