Emergency Planning and Response Procedures

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1. Slide 1

   Emergency Planning & Emergency Response Procedures

2. Slide 2

   Overview

   • Emergency Planning
   • Emergency
   • Action
   • Plan
   • Considerations
3. Slide 3

   Emergency Planning

   • Overview
   • Why?
   • To prevent fatalities and injuries
   • To reduce damage to buildings and contents
   • To accelerate the return to normal operations after an emergency
4. Slide 4

   Emergency Planning

   • Overview
   • Why?
   • Floods, Hurricanes, Fires, Tornadoes
   • Toxic Gas
   • Releases, Chemical Spills
   • Explosions. Civil
   • Disturbances, Workplace
   • Violence
5. Slide 5

   Emergency Planning

   • Overview
   • Why?
   • Emergency Action Plan Guidelines - 1910.38
   • An emergency action plan must be in writing, be kept in the workplace, and be available to employees for review.
   • However an employer with 10 or fewer employees may communicate the plan orally to employees.
6. Slide 6

   Emergency Planning

   • Overview
   • How?
   • Protect yourself, your employees, and your business by preparing a response to emergency situations before they arise. In a crisis, few people can think logically and clearly. Plan in advance!
7. Slide 7

   Emergency Action Plan

   • Overview
   • Covers designated actions employers and employees must take to ensure employee safety from fire and other emergencies.
   • Even if you are not specifically required to do so, compiling an emergency action plan is a good way to protect yourself, your employees, and your business during an emergency.
8. Slide 8

   Emergency Action Plan

   • Overview, continued
   • Include management and employees in the process of creation your plan.
   • Explain your goal of protecting lives and property in the event of an emergency, and ask for their help in establishing and implementing your emergency action plan.
   • Their commitment and support are critical to the plan’s success.
9. Slide 9

   Emergency Action Plan

   • Include
   • The wide variety of potential emergencies that could occur in your workplace.
   • Should be tailored to your worksite and include information about all potential sources of emergencies.
10. Slide 10

    Emergency Action Plan

    • Include
    • Developing an EAP necessitates a hazard assessment to determine what physical or chemical hazards in your workplaces could cause an emergency. If you have more than one worksite, each site should have an emergency action plan.
11. Slide 11

    Emergency Action Plan

    • Include
    • At a minimum
    • A preferred method for reporting fires and other emergencies
    • An evacuation procedure
    • Emergency escape procedures & route assignments; such as floor plans, workplace maps, & safe or refuge areas
12. Slide 12

    Emergency Action Plan

    • Include
    • At a minimum
    • Names, titles, departments, and telephone numbers of individuals both within and outside your company to contact for additional information or explanation of duties and responsibilities under the EAP
13. Slide 13

    Emergency Action Plan

    • Include
    • At a minimum
    • Procedures for employees to perform or shut down critical plant operations, operate fire extinguishers, or perform other essential services (that cannot be shut down) before evacuating.
    • Rescue and medical duties for any workers designated to perform them.
14. Slide 14

    Emergency Action Plan

    • Include
    • At a minimum
    • You also may want to consider designating an assembly location and procedures to account for all employees after an evacuation.
15. Slide 15

    Emergency Action Plan

    • Include
    • Not required, but helpful
    • The site of an alternative communications center to be used during a fire or explosion.
    • A secure on- or off-site location to store originals or duplicates of accounting records, legal documents, employees’ emergency contact lists, etc.
16. Slide 16

    Emergency Action Plan

    • Response Procedure
    • Establish Procedures for:
    • Immediate Response:
    • Reporting a fire
    • Emergency evacuations
    • Employees who remain to operate
17. Slide 17

    Emergency Action Plan

    • Response Procedure
    • Establish Procedures for: Evacuations
    • Critical plan operations before they evacuate
    • Accounting for all employees
    • Patients after evacuation
    • Disasters
    • Fire, Earthquakes, Tsunami
    • Explosion, Bomb Threats, Chemical Spills
18. Slide 18

    Emergency Action Plan

    • Response Procedure
    • Establish Procedures for:
    • Dangerous Situations
    • Workplace Violence
    • Utility, Failure
    • Rendering Aid
    • Medical Emergency, Triage, First aid on site
    • Physician and emergency care nearby
19. Slide 19

    Emergency Action Plan

    • Response Procedure
    • Alerting Your Employees
    • Your plan must include a way to alert employees, including disabled workers, to evacuate or take another action, and how to report emergencies, as required.
20. Slide 20

    Emergency Action Plan

    • Response Procedure
    • Alerting Your Employees
    • Make sure alarms are distinctive and recognized by all employees as a signal to evacuate the work area or perform actions identified in your EAP.
    • Make available an emergency communications system such as a public address system, portable radio unit, etc. to notify employees of the emergency and to contact local law enforcement, the fire department, and others.
21. Slide 21

    Emergency Action Plan

    • Response Procedure
    • Alerting Your Employees
    • Stipulate that alarms must be able to be heard, seen, or otherwise perceived by everyone in the workplace. Consider providing an auxiliary power supply in the event that electricity is shut off.
    • 29 CFR 1910.165(b)(2) offers more information on alarms
22. Slide 22

    Emergency Action Plan

    • Response Procedure
    • Alerting Your Employees
    • Using tactile devices to alert employees who would not otherwise be able to recognize an audible or visual alarm.
    • Provide an updated list of key personnel such as the plant manager or physician, in order of priority, to notify in the event of an emergency during off-duty hours.
23. Slide 23

    Emergency Action Plan

    • Response Procedure
    • REMEMBER!
    • Rescue
    • Alarm
    • Contain / Confine
    • Extinguish or Evacuate
24. Slide 24

    EAP Considerations

    • Employee Training
    • Include
    • Individual roles & responsibilities
    • Threats, hazards & protective actions
    • Notification, warning & communications procedures
    • Means for location of family members in an emergency
    • Emergency response procedures
25. Slide 25

    EAP Considerations

    • Employee Training
    • Include
    • Detailed Info on:
    • Evacuation, shelter and accountability procedures
    • Location and use of common emergency equipment
    • Emergency shutdown procedures
26. Slide 26

    EAP Considerations

    • Employee Training
    • Practice
    • Review your emergency action plan with your employees
    • Ensure all employees and management have proper training
27. Slide 27

    EAP Considerations

    • Employee Training
    • Practice
    • Hold practice drills as often as necessary to keep employees prepared
    • Include outside resources such as fire and police departments when possible. After each drill, gather management and employees to evaluate the effectiveness of the drill. Identify the strengths and weaknesses of your plan and work to improve it.
28. Slide 28

    EAP Considerations

    • Employee Training
    • Frequency
    • Develop your initial plan
    • Introduce new equipment, materials or processes into the workplace that affect evacuation routes
    • Change the layout or design of the facility
    • Revise or update your emergency procedures
    • Hire new employees
    • In case of Emergency…
29. Slide 29

    EAP Considerations

    • Site Specific
    • Consider hazardous materials such as flammable, explosive, toxic noxious, corrosive, biological, oxidizable or radioactive substances.
30. Slide 30

    EAP Considerations

    • Site Specific
    • Hazardous Materials
    • If you you use or store hazardous substances, you face an increased risk of an emergency involving hazardous materials and should address this possibility in your
    • EAP.
    • OSHA’s Hazard Communication Standard (29 CFR
    • 1910.1200) requires employers who use hazardous chemicals to inventory them, keep the manufacturer-supplied MSDS in a place accessible to workers, label containers with hazard information, & train employees to protect themselves against those hazards.
31. Slide 31

    EAP Considerations

    • Site Specific
    • Hazardous Materials
    • Determine from your hazardous chemical inventory what hazardous chemicals you use and gather the MSDSs for each.
    • MSDS describes the chemical’s hazard information, list precautions to take when handling, storing, or using; and outline emergency and first-aid procedures.
32. Slide 32

    EAP Considerations

    • Special Equipment
    • Consider
    • Safety glasses, goggles or face shields for eye protection.
    • Hard hats and safety shoes for head and foot protection.
    • Proper respirators
    • Chemical suits, gloves, hoods and boots for body protection from chemicals.
33. Slide 33

    EAP Considerations

    • Special Equipment, continued
    • Special body protection from radical environmental conditions such as extreme temperatures
    • Special equipment or warning devices necessary for hazards unique to your worksite.
34. Slide 34

    EAP Considerations

    • Exits
    • Exit Access
    • Exit Route
    • That part of an exit route that leads to an exit (a corridor that leads to a stairway exit).
    • A continuous and unobstructed path of exit travel from any point within a workplace to a place of safety.
35. Slide 35

    EAP Considerations

    • Exits
    • Exit
    • Exit Discharge
    • Part of an exit route that provides a protected way of travel to the exit discharge.
    • Part of the exit route that leads directly outside or to a street, walkway, refuge area or open area with access to the outside.
36. Slide 36

    EAP Considerations

    • Exits
    • Basic Requirements - 1910.36
    • Exit routes must be permanent
    • Exit must be separated by fire resistant material
    • Openings into an exit must be limited
    • The number of exit routes must be adequate
    • Exit discharge must lead directly outside
    • Exit doors must be unlocked from the inside
    • A side-hinged exit door must be used
    • Exit route ceiling at least 7’ 6” H X
    • 28” W
37. Slide 37

    EAP Considerations

    • Exits
    • Key Components
    • Danger to employees and patients must be minimized
    • Must be free and unobstructed
    • Lighting and marking of exits must be clearly visible
    • Safeguards
    • [sprinklers, alarms, exit lighting] must be in working order at all times
    • Signs must say EXIT at least 6” H x 3/4”
38. Slide 38

    EAP Considerations

    • Exits
    • Key Components
    • At least two exit routes must be available in a workplace to permit prompt evacuation during an emergency.
    • The exit routes must be located as far away as practical from other exits, so that if one exit route is inaccessible, employees can still evacuate safely.
39. Slide 39

    Questions

40. Slide 40

    OSHA Disclaimer

    • This material was produced under grant SH29640SH6 from the Occupational Safety and Health Administration, U.S. Department of Labor. It does not necessarily reflect the views or policies of the U.S. Department of Labor, nor does mention of trade names, commercial products, or organizations imply endorsement by the U.S. Government.