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Small Business Safety and Health Handbook (OSHA/NIOSH)
OSHA/NIOSH Small Business Safety and Health Handbook with self-inspection checklists.
Page text
· 98 pages · by U.S. Department of Labor, OSHA
The words on each page as the author wrote them, read from the file by software so they can be searched. Layout, pictures and tables are not shown here, and long pages are shortened: the pages above and the download are the original.
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Small Business Safety and Health Handbook
- Page 2
Small Business Safety and Health Handbook
- DHHS (NIOSH) Publication Number 2021-120 (revised 01/2024) | OSHA Publication Number 2209-01R 2024
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Contents
- About this Handbook … 1
- Safety and Health Programs … 2
- Value of a Safety and Health Program … 2
- Implementing a Safety and Health Program … 3
- Workplace Self-Inspection … 4
- Self-Inspection Checklists … 4
- General … 5
- Safety and Health Programs … 5
- General Work Environment and Housekeeping … 7
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Infection Control Plan … 41
- Lockout/Tagout Procedures … 45
- Machinery and Machine Guarding … 47
- Abrasive Wheel Equipment Grinders … 47
- Machinery and Equipment … 49
- Materials Handling and Storage … 52
- Hoist and Auxiliary Equipment … 52
- Materials Handling … 55
- Powered Industrial Trucks … 56
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About this Handbook
- The Occupational Safety and Health
- Administration (OSHA) and the National Institute for Occupational Safety and Health (NIOSH) developed this handbook to provide small business employers with workplace safety and health information.
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Safety and Health Programs
- Value of a Safety and Health Program
- in a safety and health program now will help you avoid possible losses in the future. A safe business is a sound business.
- Every year, more than 5,000 workers are killed on the job (average of 14 deaths per day), and more than 3.6 million…
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Photo: iStock
- Implementing a Safety and Health Program
- Management leadership
- Worker participation
- Hazard identification and assessment
- Hazard prevention and control
- Education and training
- Program evaluation and improvement
- Communication and coordination for host
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Workplace Self-Inspection
- An effective way to identify workplace hazards is for knowledgeable and experienced workers to conduct routine safety and health inspections (i.e., self-inspections). The only way to know if potential hazards exist and if they are under control is to assess work processes…
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General
- Company name:
- Worksite:
- Specific worksite area:
- Inspected by:
- Date:
- Safety and Health Programs
- Yes
- No
- N/A
- A safety and health program is in place to help proactively manage safety and health in the workplace.
- Safety and health is a top priority.
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OSHA: Recommended Practices for Safety and Health Programs
- Safety and Health Programs
- Foreseeable emergency scenarios are identified and instructions are developed on what to do in each case.
- Workers are consulted before significant changes are made to the workplace, work organization, equipment, or…
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General Work Environment and Housekeeping
- The workplace is clean, orderly, and sanitary.
- Workplace floors are maintained in a dry condition.
- Where wet processes are used, drainage is maintained and false floors, platforms, mats, or other dry standing places are provided, where practicable, or workers use…
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General Work Environment and Housekeeping
- General dilution or local exhaust ventilation systems are used to control dusts, vapors, gases, fumes, smoke, solvents, or mists generated in the workplace, where possible.
- Clear space is maintained in front of electrical panels; minimum 3 feet in front, and at…
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Posting of Required Safety and Health Information
- The annual Summary of Work-Related Injuries and Illnesses (OSHA Form 300A) is posted during the months of February, March, and April.
- Any citations resulting from OSHA workplace inspections are posted until the violation has been abated, or for three…
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Recordkeeping and Reporting
- A supplementary record of each recordable occupational injury and illness is prepared for recordable cases on OSHA Form 301 (Injury and Illness Incident Report). Employers can use equivalent forms that provide all the information on the OSHA Form 301.
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Recordkeeping and Reporting
- You must electronically submit information from your OSHA Form 300 Log and Form 301 Incident Report(s) to OSHA annually (by March 2 of the year after the calendar year covered by the forms) if you have an establishment with 100 or more workers in designated high-hazard…
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Compressed Gas Cylinders
- Cylinders are clearly marked to identify their contents.
- Cylinders are stored where they cannot be damaged by passing or falling objects, and not subject to tampering by unauthorized persons.
- Cylinders are regularly examined for obvious signs of defects, deep rusting, and leakage.
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Electrical Safety
- Electrical work performed by workers or contractors complies with OSHA standards.
- Sufficient access and working space is provided and maintained around all electrical equipment to permit ready and safe operations and maintenance.
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Electrical Safety
- Whenever a worker is exposed to contact with parts of fixed electric equipment or circuits that have been de-energized, the circuits energizing the parts are locked out or tagged, as appropriate.
- Workers who regularly work on or around energized electrical equipment or lines are…
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Electrical Safety
- Flexible cords are only used in continuous lengths without splice or tap.
- Multiple plug adaptors are not used.
- Electrical appliances such as vacuum cleaners, polishers, vending machines, etc., are grounded.
- Non-grounding type receptacles and connectors are not used for grounding-type…
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Electrical Safety
- Electrical enclosures such as switches, receptacles, junction boxes, etc., are provided with tight-fitting covers or plates.
- The location of electrical power lines and cables (overhead, underground, under floor, other side of walls, etc.) is determined before digging, drilling, or similar…
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Ergonomics
- Ergonomics—fitting the job to the worker—helps prevent musculoskeletal disorders (MSDs). There are several known activities that increase a worker’s risk of MSDs, such as frequent lifting of heavy objects, frequently reaching overhead, repetitive forceful pushing and pulling, working in awkward…
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Ergonomics
- Steps have been taken to reduce the risk of MSDs by implementing engineering controls (e.g., using devices to lift heavy objects, reducing the weight of a load, repositioning workstations), administrative and work practice controls (e.g., rotating tasks to mitigate factors), and personal…
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Exit Routes and Emergency Planning
- Doors
- Doors that are required to serve as exits are designed and constructed so that the path of exit travel is obvious and direct.
- Exit doors and doors in the required path to the exit are not locked, blocked, or otherwise obstructed.
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Doors
- Doors that swing in both directions and are located between rooms where there is frequent traffic are provided with viewing panels in each door.
- Glass doors, glass panels in doors, windows, etc., that are subject to human impact, are made of safety glass that meets the requirements for human impact.
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Emergency Action Plans
- The plan considers all potential natural or man-made emergencies that could disrupt the workplace.
- The plan considers all potential internal sources of emergencies that could disrupt the workplace.
- The plan considers the impact of these internal and external emergencies on workplace…
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Emergency Action Plans
- The plan identifies how or where personal information on workers can be obtained in an emergency.
- The plan identifies the conditions under which an evacuation would be necessary.
- The plan identifies a clear chain of command and designates a person authorized to order an evacuation or…
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Emergency Action Plans
- The plan identifies a preferred method for reporting fires and other emergencies.
- The plan describes the method to be used to alert workers, including disabled workers, to evacuate or take other action.
- Additional Resources
- OSHA Regulations:
- 29 CFR 1910.38, Emergency Action Plans
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Exits, Exit Paths (Means of Egress)
- There are sufficient exits to permit prompt escape in case of emergency.
- The number of exits from each floor or level, and the number of exits from the building itself, are appropriate for the occupant load.
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Exits, Exit Paths (Means of Egress)
- Ramps that are used as part of required exiting from a building have a slope limited to 1 foot (0.3048 meter) vertical and 12 feet (3.6576 meters) horizontal.
- Additional Resources
- OSHA Regulations:
- 29 CFR 1910.35, Compliance with Alternative Exit-Route Codes
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Fire Protection
- Fire Extinguishers
- If portable fire extinguishers are provided in the workplace, and designated workers are expected to use them, the workers are provided with initial training in their use and at least annually thereafter.
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Fire Suppression and Alarm Systems
- Fire alarm system has been certified, is in proper working condition, and is tested annually.
- Testing and maintenance of automatic sprinkler systems is performed by a qualified worker or sprinkler contractor.
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Flammable and Combustible Liquids and Materials
- Combustible scrap, debris and waste materials (oily rags, etc.) are stored in covered metal receptacles and promptly removed from the worksite.
- Proper storage is practiced to minimize the risk of fire, including spontaneous combustion.
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Flammable and Combustible Liquids and Materials
- “NO SMOKING” signs are posted on liquefied petroleum gas tanks.
- “NO SMOKING” signs are in areas where flammable or combustible materials are used and stored.
- Liquefied petroleum storage tanks are guarded to prevent damage from vehicles.
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Hand and Portable Powered Tools and Equipment
- Explosive (Powder) Actuated
- Fastening Tools
- Yes
- No
- N/A
- Each worker who operates an explosiveactuated tool is trained in its use and has a valid operator’s card.
- Explosive-actuated tools are left unloaded until they are ready to be used.
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Hand Tools and Equipment
- Appropriate safety glasses, face shields, and other PPE are used while using hand tools or equipment that might produce flying materials or be subject to breakage.
- All tools and equipment (both company and worker-owned) used at the workplace are in good condition.
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Hand Tools and Equipment
- Jacks receive appropriate maintenance and are lubricated at regular intervals.
- Jacks only lift loads within their rated capacity.
- Additional Resources
- OSHA Regulations:
- 29 CFR 1910.242, Hand and Portable Powered Tools and Equipment
- …
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Portable (Power Operated) Tools and Equipment
- Power tools are equipped with proper shields, guards, or attachments, as recommended by the manufacturer.
- Grinders, saws and other equipment are provided with appropriate guards.
- Portable fans are provided with full guards or screens having openings 1/2 inch
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Hazard Communication and Chemicals
- Hazard Communication
- A written plan has been developed to ensure that workers are informed and understand the hazards of chemicals in the workplace.
- A list or inventory of all hazardous chemicals in the workplace has been prepared (including housekeeping/cleaning…
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OSHA Regulations: 29 CFR 1910.1200, Hazard Communication
- Hazard Communication
- Workers understand SDS and where to find them.
- Workers understand labels received on shipped containers and details of the workplace labeling system.
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Hazardous Chemicals
- A written hazardous communication program is in place for the workplace.
- Workers have been informed about all operations where hazardous chemicals are present.
- Containers of hazardous chemicals are labeled and Safety Data Sheets are available (see Hazard Communication section above).
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Hazardous Chemicals
- Standard operating procedures for cleaning up chemical spills are established and are being followed.
- Corrosive liquids that are frequently handled in open containers, or drawn from storage vessels or pipelines, have adequate means readily available for neutralizing or disposing of…
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Heat-related Illness Prevention
- Are any of these job-related risk factors for heat exposure present in your workplace?
- Outdoor work in warm/hot weather or direct sun.
- Indoor work in warm/hot environments with heat sources such as ovens, fires, hot tar, and/ or other radiant heat sources.
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Heat-related Illness Prevention
- Procedures are in place to determine throughout the day if heat is hazardous to workers.
- A designated, trained individual at the worksite is responsible for (1) assessing and monitoring conditions (e.g., temperature and humidity) and workers for symptoms of heat-related…
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Heat-related Illness Prevention
- Workers know how to and are expected to report to the employer any symptoms of heatrelated illnesses that develop while working.
- Supervisors and workers are provided with proper training in a language they understand on the following topics:
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Infection Control Plan
- Conduct a hazard assessment to identify job tasks in which workers have potential occupational exposure to infectious agents.
- Use the hazard assessment to identify which workers have potential for occupational exposure to infectious agents.
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Infection Control Plan
- Ensure workers are trained and aware of specific workplace practices for hand washing, food preparation and food handling, handling sharp instruments, handling laundry, disposing of contaminated materials, and cleaning/decontamination of reusable equipment.
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Infection Control Plan
- Ensure the use of appropriate eye, facial, and respiratory protection when workers are exposed to excessive dust or dirt, and where there may be rodent activity.
- Train workers who may encounter animals as part of their job duties at least annually on how to protect themselves, what…
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Infection Control Plan
- Ensure that infectious diseases acquired from work exposure are recorded on OSHA Forms 300 and 301 by employers subject to OSHA’s recordkeeping requirements.
- Ensure work-related infectious diseases resulting in a fatality are reported to OSHA within 8 hours, and work-related…
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Lockout/Tagout Procedures
- A lockout/tagout procedure has been developed in writing, and is reviewed at least annually.
- The lockout procedure requires that stored energy (mechanical, hydraulic, air, etc.) is released or blocked before equipment is locked out for service and maintenance.
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Lockout/Tagout Procedures
- Machinery and equipment capable of movement is de-energized, or disengaged and blocked, or locked out during cleaning, servicing, adjusting, or setting up operations.
- Where the disconnecting means for equipment does not also disconnect the electrical control circuit, the…
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Machinery and Machine Guarding
- Abrasive Wheel Equipment Grinders
- Bench and pedestal grinders are permanently mounted.
- Abrasive grinders have safety guards that cover the spindle, nut and flange projections; the guards are mounted to maintain proper alignment with the wheel; and the strength of the…
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OSHA Regulations: 29 CFR 1910 .215, Abrasive Wheel Machinery
- Abrasive Wheel Equipment Grinders
- Dust collectors and powered exhausts are provided on grinders used in operations that produce large amounts of dust.
- Splash guards are mounted on grinders that use coolant to prevent the coolant from reaching…
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Machinery and Equipment
- Fixed machines are anchored to prevent tipping or other movement.
- The operator and other workers in the machine area are protected from hazards created at the point of operation, ingoing nip points, rotating parts, flying chips, and sparks.
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Machinery and Equipment
- All machinery and equipment are kept clean and properly maintained.
- Sufficient clearance is provided around and between machines to allow for safe operations, set up and servicing, material handling and waste removal.
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OSHA Regulations: 29 CFR 1910.212, General Requirements for All Machines
- Machinery and Equipment
- Machines are constructed so as to be free from excessive vibration when the largest size tool is mounted and run at full speed.
- Saws used for ripping are equipped with anti-kickback devices and spreaders.
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Materials Handling and Storage
- Hoist and Auxiliary Equipment
- Hoisting equipment is available and used for lifting heavy objects, and hoist ratings and characteristics are appropriate for the task.
- Overhead and gantry cranes are periodically inspected for defects or safety concerns in 1 to 12 month…
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Hoist and Auxiliary Equipment
- Pendant control boxes are constructed to prevent electrical shock and have clearly labelled functions.
- Pendant control stations are kept clean and function labels kept legible.
- Each cage-controlled hoist is equipped with an effective warning device.
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Hoist and Auxiliary Equipment
- All unsafe conditions, identified by inspections, are corrected by designated workers before crane operation resumes.
- Safety latches and other devices are used to prevent slippage of materials off hoisting hooks.
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Materials Handling
- There is safe clearance for materials handling equipment through aisles and doorways.
- Aisles are permanently marked and kept clear to allow unhindered passage.
- Hand trucks, pallet jacks, powered industrial trucks, and other equipment used for materials handling are maintained in safe…
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Powered Industrial Trucks
- Workers are properly trained, and certified by the employer, to use of the type(s) of powered industrial truck(s) (PIT) they operate, and only trained workers operate the PIT.
- Operator training and evaluation is conducted by someone who has the knowledge, training, and experience…
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Powered Industrial Trucks
- PITs that operate in hazardous environments are approved for use in such locations.
- Safe distances are maintained from the edges of elevated ramps and platforms.
- Workers do not stand or pass under elevated portions of PITs, whether loaded or empty.
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Medical Services and First Aid
- A hospital, clinic, or infirmary for medical care is located near the workplace.
- If a medical facility is not located near the workplace, at least one worker on each shift is adequately trained and qualified to render first aid.
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Medical Services and First Aid
- Any worker that had an exposure incident involving bloodborne pathogens, received an immediate post-exposure confidential medical evaluation and follow-up.
- Emergency phone numbers are posted.
- Additional Resources
- OSHA Regulations:
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Noise Exposure
- Areas in the workplace where noise levels exceed 85 decibels have been identified and evaluated.
- Noise levels have been measured with a sound level meter or an octave band analyzer and records are being kept.
- When determined by an evaluation of worker noise exposure, a hearing conservation…
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OSHA Regulations: 29 CFR 1910 .95, Occupational Noise Exposure
- Noise Exposure
- A copy of OSHA’s Occupational Noise
- Exposure standard is available and posted in the workplace.
- Warning signs are posted where hearing protection is needed.
- Additional Resources
- OSHA: Occupational Noise Exposure
- …
- Page 66
Permit-Required Confined Spaces
- The workplace has been evaluated and permit-required confined spaces have been identified.
- Danger signs are posted or other equally effective means of informing workers is provided regarding the existence and location of, and the dangers posed by, the confined spaces.
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Permit-Required Confined Spaces
- The confined space is checked for possible industrial waste that could contain toxic properties.
- Either natural or mechanical ventilation is provided prior to confined space entry.
- The atmosphere inside the confined space is frequently tested or continuously monitored during…
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- Page 68
Permit-Required Confined Spaces
- The attendant is appropriately trained and equipped to handle an emergency.
- A means for quick removal of workers is provided, in case of an emergency.
- In an emergency situation, if there is any question as to the cause, the rescue workers have lifelines, retrieval equipment…
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- Page 69
Personal Protective Equipment (PPE)
- Hazards that require the use of PPE (e.g., head, eye, face, hand, or foot protection) have been identified.
- For the hazards identified, the appropriate and properly fitted PPE has been selected to provide suitable protection from these hazards.
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- Page 70
Personal Protective Equipment (PPE)
- Protective gloves, aprons, shields, or other means are used where workers could be cut or where there is reasonably anticipated exposure to corrosive liquids, chemicals, or blood or other potentially infectious materials.
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Respiratory Protection
- To the extent feasible, engineering controls are used to prevent atmospheric contamination in the workplace.
- Hazards that require the use of respiratory protection have been identified.
- Appropriate respirators are provided for worker use.
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Respiratory Protection
- Workers designated to wear tight-fitting respirators are fit-tested before their first use of a respirator and at least annually thereafter.
- Workers are trained in the respiratory hazards to which they may be exposed.
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- Page 73
Walking-Working Surfaces
- Elevated Surfaces
- Workers working on surfaces that are elevated more than 4 feet (1.2 meters) above a lower level are protected from falling by guardrail systems, safety net systems, or personal fall protection systems.
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- Page 74
OSHA Regulations:
- Floor Holes and Wall Openings
- Floor holes are guarded by a cover, a guardrail, or equivalent on all sides (except at stairways or ladder entrances).
- Toeboards are installed around the edges of permanent floor holes where persons may pass below the hole.
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Portable Ladders
- All ladders are maintained in good condition; joints between steps and side rails are tight, all hardware and fittings are securely attached, and moveable parts operating freely without binding or undue play.
- Ladders used on slippery surfaces are secured and stabilized.
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- Page 76
Portable Ladders
- The tops of non-self-supporting ladders are placed so that both side rails are supported.
- Workers secure the base of a portable ladder to prevent slipping, or otherwise lash or hold it in place when used on unstable, slanted, or uneven surfaces.
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- Page 77
Stairs and Stairways
- Stair rail systems and handrails are provided on all stairways having at least four risers.
- Standard stairs are at least 22 inches
- (56 centimeters) wide.
- Standard stairs are angled between 50 and 30 degrees.
- Stair riser heights and tread depths are uniform between landings.
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Walkways
- Walking-working surfaces (any horizontal or vertical surface on or through which a worker walks, works, or gains access to a work area or workplace location) are kept clean, orderly, and in a sanitary condition.
- Wet surfaces are covered with non-slip materials or where wet processes are used…
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- Page 79
Walkways
- Hazardous conditions on walking-working surfaces are corrected or repaired before workers use the surface again.
- Workers are provided with a safe means of access to and egress from walking‑working surfaces.
- Additional Resources
- OSHA Regulations:
- …
- Page 80
Welding, Cutting, and Brazing
- Only authorized and trained workers are permitted to use welding, cutting, and brazing equipment.
- Each worker has a copy of, and follows the appropriate operating instructions.
- Only approved apparatuses (torches, regulators, pressure reducing valves, acetylene generators…
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- Page 81
Welding, Cutting, and Brazing
- Workers are trained to never crack open a fuel gas cylinder valve near sources of ignition.
- Before a regulator is removed, the valve is closed and gas is released.
- Red is used to identify the acetylene (and other fuel-gas) hose, green is used for the oxygen hose, and black is…
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- Page 82
Welding, Cutting, and Brazing
- Work and electrode lead cables are frequently inspected for wear and damage, and replaced when needed.
- Cable connectors are adequately insulated.
- Floors are swept clean and combustible floors are kept wet, covered with damp sand, or protected by fire-resistant shields.
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- Page 83
Welding, Cutting, and Brazing
- In areas where fuel gases are used or stored, signs are posted that read DANGER, NO
- SMOKING, MATCHES, OR OPEN LIGHTS, or the equivalent.
- Workers exposed to arc welding rays and other hazards created by welding, cutting, or brazing operations are protected with PPE and…
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- Page 84
Workplace Violence Prevention
- Are any of these workplace violence risk factors present in the workplace?
- The business is in one of the following industries that OSHA recognizes as a high-risk industry: healthcare and social assistance, correctional settings, late-night retail, or taxi and for hire…
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- Page 85
Workplace Violence Prevention
- If you responded “Yes” to any of the above, use the following checklist to assess workplace violence preparedness:
- A written program is in place to prevent workplace violence. The program is reviewed annually and updated as necessary.
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- Page 86
OSHA: Workplace Violence (provides information on the extent of violence in the workplace,
- Workplace Violence Prevention
- Accurate records of workplace violence incidents are maintained and analyzed to determine what corrective actions are needed.
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- Page 87
Young Workers
- Young workers are an asset to the workforce, but it may be their first job or their first time working in your industry. Many of their positive traits—energy, enthusiasm, and a need for increased challenge and responsibility—can contribute to them taking on tasks they may not be prepared to…
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- Page 88
Young Workers
- Managers and coworkers do not instruct young workers to do tasks or operate equipment for which they are not trained.
- Equipment operated by young workers is both safe for them to use and legal for them to operate.
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- Page 89
Young Workers
- Key job safety information/instructions are routinely reinforced in a variety of ways, especially over the first several weeks on the job, to help ensure young workers clearly understand tasks to be performed.
- Young workers are actively encouraged to ask questions and share ideas during team…
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- Page 90
Safety and Health Assistance for Small Businesses
- The following are some key workplace safety and health resources for small businesses. For more information, see OSHA’s Small Business webpage.
- OSHA Resources
- On-Site Consultation Program
- …
- Page 91
General Industry (29 Code of Federal
- Compliance Assistance Specialists
- OSHA Compliance Assistance Specialists in OSHA’s field offices around the country inform employers and workers about OSHA standards, give presentations on specific hazards, and provide information on OSHA’s compliance assistance…
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- Page 92
Education Centers. The OSHA Training Institute
- Training Resources
- partners with OSHA Training Institute Education Centers at locations throughout the United States to deliver courses on OSHA standards and occupational safety and health topics to thousands of students a year. …
- …
- Page 93
Whistleblower Program:
- Protection from Retaliation
- To help ensure that workers are free to participate in safety and health activities, Section 11(c) of the OSH Act prohibits any person from firing or in any manner retaliating against any worker for exercising rights under the OSH Act. …
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- Page 94
NIOSH Health Hazard Evaluation (HHE) Program
- If you are in a state with an OSHA-approved State Plan, you may be subject to different or additional requirements, and different or additional cooperative programs may be available to you.
- …
- Page 95
The Small Business Regulatory Enforcement Fairness Act of 1996 (SBREFA)
- Trade Associations and Employer Groups
- Many trade associations and employer groups collect and disseminate information on workplace safety and health matters to better serve their members. …
- …
- Page 96
OSHA Regional Offices
- Commenting on Enforcement Actions
- Under a law passed by Congress in 1996, the Small Business Administration (SBA) has established an SBA Ombudsman and SBA Regulatory Fairness Boards to investigate small business complaints about Federal agency enforcement actions.
- Mail:
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- Page 97
Region 7
- Kansas City Regional Office
- (IA*, KS, MO, NE)
- Two Pershing Square Building
- 2300 Main Street, Suite 1010
- Kansas City, MO 64108-2416
- (816) 283-8745 (816) 283-0547 Fax
- Region 8
- Denver Regional Office
- (CO, MT, ND, SD, UT*, WY*)
- Cesar Chavez Memorial Building
- 1244 Speer Boulevard, Suite 551
- …
- Page 98
- DHHS (NIOSH) Publication Number 2021-120 (revised 01/2024) | OSHA Publication Number 2209-01R 2024
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